Discovering Johnny Decimal: A New Approach to Organization
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Chapter 1: Initial Hesitations
My first encounter with individuals enthusiastically organizing their Johnny Decimal categories left me curious. I admired their sense of structure, the orderly rows of numbers, and the efficiency reminiscent of a library.
Despite my initial skepticism, I thought, “If they can manage this, so can I!” However, after a brief examination of the system, I realized it wasn’t for me. I craved greater flexibility and freedom. Why would I want to confine my creative thoughts to an overly rigid system? I turned back to my previous setup, eventually discovering Tiago Forte’s P.A.R.A. method, which felt like a better fit.
Section 1.1: The Need for Granularity
Tiago's P.A.R.A. system revolutionized my digital file organization by allowing me to categorize documents based on their actionability. However, I still struggled to locate frequently referenced files, such as my company’s color codes.
This ongoing frustration led me to the realization that I required a more detailed organization method for certain aspects of my digital life. This is where Johnny Decimal re-entered my life, and I was ready to embrace it.
Subsection 1.1.1: Combining Systems
The most significant breakthrough for me was understanding that I didn't have to choose between Johnny Decimal and P.A.R.A.; they could complement one another. In my organization, they sometimes operate independently, while at other times, they enhance each other perfectly.
Chapter 2: The Value of Structure
Eleanor Konik recently wrote an insightful piece advocating for the continued use of folders in document organization, emphasizing their compatibility with various systems. Folders have been a fundamental aspect of organization since the beginning and will likely remain relevant regardless of new methodologies.
Section 2.1: Setting Up a Johnny Decimal System
Establishing your Johnny Decimal system requires patience. Begin by thoroughly reviewing the documentation available on johnnydecimal.com. Create a mind map to visualize your organization structure, adjusting it as your needs evolve.
I initially overlooked the advice to take time with the setup and jumped in after just a couple of days of studying. I found it beneficial to experiment and adapt during the early stages. Eventually, I realized I needed a three-digit system instead of the standard two-digit format.
Subsection 2.1.1: A Personalized Approach
My implementation of Johnny Decimal serves as a holistic organization system. While it works for me, it may not suit everyone. It’s essential to assess your unique needs rather than replicating someone else’s system.
Chapter 3: Creating a Master Index
My master index within Obsidian blends both P.A.R.A. and Johnny Decimal. Each item linked to a specific folder on my computer represents a clear, functional connection.
Tracking the assigned numbers is crucial. While I haven’t fully implemented this aspect yet, I’ve set up a Numbers document to keep track of my system's details. It's important to drag this index file into your Finder sidebar for easy access, ensuring you regularly update it.
Section 3.1: The Joy of Searching
Searching for frequently used files has become enjoyable. I can easily recall the beginning of a Johnny Decimal number, and it's gratifying when I remember the entire reference.
Here’s a helpful tip: prefix your search with file: when looking for specific Johnny Decimal files in Obsidian. This method filters results and leads you directly to the document you need.
Chapter 4: Temporary Storage Solutions
When unsure where to place a document within your Johnny Decimal system, revert to the P.A.R.A. method. Evaluate whether the document is time-sensitive, relates to ongoing responsibilities, or is a recurring interest.
If necessary, keep it in the Archive folder until you find a more appropriate location. When the time comes to refer to it frequently, a Johnny Decimal number will likely become apparent.
Conclusion: Embracing Imperfection
If you're not ready for the Johnny Decimal System, it's perfectly okay to wait. Forcing a method that doesn’t resonate with you can lead to confusion and regret. However, when the time is right, you'll know, and it will feel like a liberating choice.
Incorporating Johnny Decimal into my life has taught me essential lessons:
- Not everything requires a JD number.
- It’s acceptable to use holding folders until a more permanent solution is needed.
- Adjustments are part of the process; revisit the guidelines for clarity.
Having an incomplete yet functional system can be a source of pride. Over time, it will evolve to suit your needs perfectly. When that happens, consider sharing your journey to inspire others!