Chapter 1: Embracing Efficiency

Perhaps it's my German roots or a hint of OCD—most likely, it's a combination of both. I find this trait beneficial, as it has shaped me into what I consider an efficient individual. I have a knack for identifying problems and relishing the process of resolving them, which makes me an effective life coach and therapist. This approach also grants me ample opportunities to unwind. I firmly believe in the importance of rest over the chaos of constant busyness! In fact, upon reflection, my efficiency might stem from a desire to enjoy more leisure time.

To balance my need for order with my inclination to take it easy, here are some strategies that have enhanced my efficiency:

I am an avid list-maker. I create lists for everything, and there’s something incredibly satisfying about crossing items off. Yes, I know it sounds a bit nerdy!

Life Coach Jennifer Dawn introduced me to a prioritization method known as ABCDE.

• A represents tasks aligned with our vision, whether that involves work or family responsibilities—like drafting a blog post or ensuring the family has a nutritious meal.
• B includes tasks that will naturally get done, such as a child's doctor's appointment or a business call.
• C comprises tasks that can wait, like laundry or shopping.
• D refers to tasks we can delegate, and
• E is for tasks we can eliminate altogether.

For instance, I find that using Instacart is a superb way to delegate grocery shopping. I might choose to batch-cook on Sundays instead of preparing dinner nightly, or I could have my older kids take turns cooking. Additionally, I might decide to cut down on screen time one night a week or designate an entire weekend day for other activities.

The first video, "9 Ways to Be More Productive, Efficient and to Become a Time Management Ninja," offers insightful techniques to improve your daily productivity.

Section 1.1: Smart Errand Planning

Before I head out, I consider which errands I can accomplish in one trip. Is there a way to group multiple stops? Can I fill my gas tank while on my way to Target? Can I make an Amazon return while heading to work? I mentally chart a route that prevents unnecessary zigzagging across town, ensuring I don’t return home just to leave again.

Subsection 1.1.1: Establishing Daily Routines

I maintain a daily cleaning routine. Every morning follows a predictable pattern, starting with coffee and concluding with exercise, a shower, and unloading the dishwasher that runs each night. In the evening, I sort through mail while standing by the trash can. Items that are not discarded go on the stairs for me to file later. I adhere to the philosophy: “everything has a place and everything in its place.”

Chapter 2: Maximizing Productivity

The second video, "10 Top Tips for Healthy Productivity," shares valuable insights on maintaining productivity while ensuring well-being.

I avoid multitasking, as it often doesn’t lead to greater efficiency. However, I do believe in pairing tasks when it makes sense. For instance, I might listen to my favorite podcasts while driving or mowing the lawn, and I clean the kitchen while I cook. Generally, I try to focus on one task at a time, which significantly boosts my productivity.

I assign specific chores to particular days of the week to maintain consistency: changing the cat litter on Tuesdays, taking out the trash on Wednesdays, grocery shopping on Fridays, and dedicating Saturdays to cleaning and watering plants. Each child has a designated laundry day, and Sundays are reserved for changing sheets and towels.

I make it a point to declutter regularly. Typically, if we acquire something new, we dispose of something old. I ask myself: Do we truly need this item? When was the last time it was used? If it’s been a year, it’s likely time to toss or donate it. Instead of holding onto items for sentimental reasons, I might photograph them or repurpose them to save space while still preserving the memory.

I commit to specific timeframes for tasks I find less motivating. For example, I’ll promise myself to spend just 10 minutes on a task, but often end up working on it for up to an hour. This technique works well for work, exercise, and cleaning. I use timers to keep myself accountable.

Lastly, I prioritize planning. I set up a calendar that includes holidays, birthdays, school days off, and all appointments. I schedule reminders—sometimes one a day in advance and another 30 minutes before the event. While establishing these systems may seem laborious at first, they ultimately save time in the long run.

Imagine not having to deal with stress from clutter or dreading mountains of laundry because you procrastinated. Efficient organization will save you time, clear your mind, and enhance your overall happiness, allowing you to find more time for relaxation and enjoyment. Now that sounds appealing!

If you're interested in working with a coach to increase your efficiency, feel free to reach out at www.jhoffmantherapy.com.